Service Updates (January 21 & Feb 4, 2016)
Posted by Divya T. on 11 February 2016 04:58 PM

New Features and Improvements

Attendance 3.0: Per regulations enforced by Rotary International, we have removed the makeup eligibility window from the Attendance module, and have reverted the default value to 14 days for all clubs.

Attendance 3.0: Updates were made to the Mass Delete Makeups function, whereby, you can select makeup entries and members to remove from this list by either selecting all or a select few per page. Improvements were made to system memory such that if you were to select a few makeup entries on Page 1, and navigate to Page 2 to select more entries to delete, your selections on Page 1 would remain intact. The Check All button however only affects the current page (records that are visible on the page you are on) and not the entire list of records

Attendance 3.0: Help text was added to the Auto-Assign makeups page to further explain how the auto-assign feature works for current meetings vs. future meetings.

Website Designer (Navbar Icon): For clubs using the Next-Gen themes, we've added a settings page where you can add or edit your Navbar icon. The Navbar icon is the first item in your navigation menu and automatically links to your home page. To update, navigate to your Website Settings page. Under the Graphics section, you will now see a new option titled "Upload Menu Home Icon"; simply add your image from your image library.

Website Designer: Improvements were made to widgets optimization and rendering to display updates faster.

Built-in Pages (Photo Albums): We're going to be making it easy to access and edit the properties all of your built-in pages, starting with photo albums! Now, when you login to your website and navigate to the Website Pages section, you will see a new link on the left column called "Built-in Pages". Clicking on it will display all the built-in pages you currently have, along with their permalink address and links to edit their properties or view them. As part of this release, you will be able to edit the Photo Albums properties, whereby you can choose to display all your albums in a gallery or list format.

Bulletin Designer : Updates were made to the rendering process for widgets, to have the widget and preview page load faster after being updated.

Membership Manager: When terminating an honorary member, we've added two new membership statuses:

  • Past Honorary (Ex Member)
  • Past Honorary (Deceased)

Currently, when you change the status, the honorary member is placed in the Other Users list and this information must be manually sent to RI. We are working on implementing a new API from Rotary which will allow us to pass honorary termination information over to the RI database automatically. Upon its release, all honorary members that have left the club will move to the Inactive Members list, and the system will continue to maintain their history while noting their previous honorary status with the club. For more information, please click here.

Added Security (Version 3): We have updated all of the Admin pages to use HTTPS making the pages more secure. Accessing any page using HTTP will automatically switch to a secure connection.

Dues and Billing: You will now see a new report within the Dues and Billing module called Email Archive. Clicking on it will display when invoices were last sent, who generated them, the recipient list and the email stats.


Fixes and Other Changes

Contacts: Changes were made to the logic behind what defines a duplicate entry. The system will now match the first and last name fields as well as the email address field before classifying another record as a duplicate entry. Previously, another contact sharing an email address that already existed in the system could not be added into the contacts list.

MyEventRunner: Instances of the registration form breaking when periods were used in the phone number field were reported; this has been fixed, and periods are now supported within the phone field.

MyEventRunner: Clubs on the French version of ClubRunner reported receiving a JavaScript error when trying to add a registration; this has been fixed.

Website Designer: There were reports that when using a few older website themes, the banner would stretch on certain mobile devices. Updates were made to those themes to make banners responsive to the device.

Website Designer (Mid-Century Theme): Updates were made to the MidCentury theme to improve padding, column widths, etc.

Dues and Billing: Adding negative values for cancelled transactions was disabling the "post" button; this has been fixed.

Dues and Billing: Previously, if your generated bill had a lot of comments, you would not be able to email your invoices out due to the subject line being too long for some email clients (comments appear on the subject line). This issue has been addressed and regardless of the length of your comments, the system will automatically trim the subject line based on a default maximum length.

Bulletin Designer: When selecting a theme for the bulletin, there were instances where the font in the Editor did not match what was set as default for the theme; this has been addressed.

Bulletin Designer: The Page Specific widget under Custom Widgets was renamed to Bulletin Specific widget.

Email Service: Updates were made to the email service to manage how the stop service routine works when email send is in progress; all emails in progress will continue to be sent before the service is stopped.

Photo Albums: Albums where the title contained an apostrophe could not be deleted; this has been fixed.

Club Photo Directory Report: The photo directory report was not displaying Address Line 2, therefore only displaying a partial address; this has been addressed.


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